Guidelines for the Applicants

1.     Funding Criteria. Before applying for a funding request, please verify that your event/project meets the following criteria (please note that failure to follow these rules can result in not receiving funding):

a.     Our event educates and/or enriches the Isla Vista community and can be categorized into the Isla Vista Tenants Union Mission.

b.     We are not requesting more than $500 for food.

c.     All of the line items in our budget are clearly defined (no “miscellaneous” costs).

d.     We are not requesting funding for costumes, gifts, prizes, or makeup.

e.     We have an Associated Students account.

g.     The profits generated by our event will not be distributed to individual committee members or to the committee as a whole.

h.     If the main purpose of our event is fundraising for a charitable donation, the amount we are requesting from IVTU is no more than the amount we expect to raise and donate to our respective charity.

i.      If funded, we are able to give visible recognition to IVTU by printing the IVTU logo on our events’ posters/banners/shirts/flyers/etc.

j.      All of our advertisement will be printed through Associated Students Publications, unless there is a valid reason to use another printing company.

2.     Application Instructions. After reviewing the funding criteria, please follow these steps:

a.     Complete the funding request application

b.     Email the completed funding request application along with the itemized budget to the Finance Team.

c.     Funding application must be submitted no later than one week before your IVTU general meeting presentation.

d.     You will be contacted with a date to present at one of our meetings (held on Tuesday's at 5 pm at the AS Pardall Center).

e.     You will be notified of the IVTU Board’s decision within one week of your presentation, via email.

f.      If your request is approved, funds will be transferred into your A.S. account within two weeks of your notification.

g.     Once funds have been transferred into your A.S. account, the beneficiary account-holders must fill out requisition forms in order to obtain your funds.

 

Guidelines for the IVTU Board

1.     Application Processing Instructions. The IVTU Finance Team will do the following:

a.     Ensure that the funding request is filled out correctly.

b.     Ensure that the mission of the organization requesting funds and their itemized budgets meet the Funding Criteria.

c.     Contact the requestor and set up a date for a general meeting presentation.

d.     Provide recommendation to the Board on how to proceed with the funding request.

e.     Fill out a requisition form (see Supplementary Documents for Example).

                                          i.         Specify “A Journal Entry”, “Purchase Order”, or “Check”.

                                         ii.         Obtain two authorized signatures.

f.      Submit the requisition at the A.S. Admin office.

 

2.     After The Funding Is Approved. IVTU will maximize the impact of the partnership for both parties:

a.     Advertise our partnership through formal channels and media.

b.     Ensure that IVTU logo is present on the merchandise funded by IVTU.

c.     IVTU can choose to do the following:

                                          i.         To hand out merchandise and educational materials at the sponsored event/program.

                                         ii.         Request that attendees sign in on mailing list, which will be made available to all participating parties.